Frequently asked questions

On this page you can find the answers to some of the most frequently asked questions (FAQ) about the project. If you have additional questions after reading the website accurately, you can contact us at emecw@polito.it
When writing us, please provide the registration number which has been given to you after submitting your application.

  1. Can I use the EM ECW scholarship to study at any university of my choice?
  2. Can I apply for an Erasmus Mundus External Cooperation Window scholarship if I have already obtained a scholarship?
  3. Can I send my documents in another language than English?
  4. I haven't got a valid passport. What can I do?
  5. Who pays the allocated amounts to students and academic staff and how?
  6. Can incoming students be charged tuition fees?
  7. How is "academic staff" defined?
  8. Who selects students and academic staff for mobility flows?
  9. When is the individual mobility flow to start?
  10. What kind of academic recognition is given at the end of the mobility period?
  11. What is a Learning Agreement and how do I get it?
  12. What is a target group and how many target groups exist?
  13. Which types of individual mobility flows are targeted?
  14. Is External Cooperation Windows part of the recently launched Erasmus Mundus II (2009-2013)?
  15. Do I need to make an initial registration to the host university?
  16. Can I update my application?
  17. How will I know if I get accepted or not?
  18. How can I get a visa?
  19. What kind of services can I expect to be offered by my host institution as an incoming student or staff member?
  20. Can you give me more information on your program and scholarships?
  21. What is meant by sending / uploading certificates / degrees / language tests? Why do I need to provide these?
  22. Can I apply to more than one university?
  23. Can I send scanned documents only or do I also have to send them by regular mail?
  24. Where do I send the documents by regular mail?
  25. What should I do if I don't yet hold the required academic certificates?

Answers

  1. Can I use the EM ECW scholarship to study at any university of my choice?

    You can choose to apply to one of the European partner universities if you come from Brazil. If you belong to one of the European partner universities, you can choose among the universities in Brazil. Mobilities between the European or between Third-country institutions are not eligible.

  2. Can I apply for an Erasmus Mundus External Cooperation Window scholarship if I have already obtained a scholarship?

    You cannot benefit from more than one scholarship within this project. However, you can apply if you have received scholarships from other programs.

  3. Can I send my documents in another language than English?

    All official documents such as diplomas / transcripts of records/ certificates etc., should have their official English translation attached. This does not count for passports.

  4. I haven't got a valid passport. What can I do?

    If you can't get a passport before the deadline, we ask you to upload a copy of your birth certificate. This is sufficient for your initial application. Once you get selected, we will ask you to send us your passport details.

  5. Who pays the allocated amounts to students and academic staff and how?

    The project Consortium is responsible for paying the grants to the students and academic staff. Consortiums are free to establish their own payment modalities provided they respect the full amount to be paid out and that the payments are performed on a regular basis, preferable on a monthly basis and for periods not longer than three months. Payments will be transferred to your bank account.

  6. Can incoming students be charged tuition fees?

    No tuition or registration fees will be requested by the hosting universities to any of the participants, at any level. A small fee may be charged to the incoming students by the host universities to cover costs such as library services, student trade unions, laboratory consumable costs, local taxes or similar, on an equal basis as the local students.
    Target Group 1 students will continue paying their registration fees in their university of origin.

  7. How is "academic staff" defined?

    Academic staff comprises teaching staff or researchers from the universities participating in the Partnership, but also university administrators (rectors, personnel in charge of cooperation offices, etc). All these categories are eligible candidates for outgoing mobility. They will have to be invited by the host institution member of the Partnership in order to perform training, teaching and/or research activities.

  8. Who selects students and academic staff for mobility flows?

    The Consortium is responsible for the organisation, selection and the implementation of the individuals' mobility.

  9. When is the individual mobility flow to start?

    It is mandatory for all individual mobility flows covered by the specific agreement to start before the 1st September 2010 at the latest. No mobility flow can start in the subsequent academic year.

  10. What kind of academic recognition is given at the end of the mobility period?

    At the end of a mobility period covering only part of a curriculum – lasting from one semester to one academic year or more -, the student must be provided by the host institution with a transcript of records specifying the marks obtained for each of the courses attended, with reference to the previously subscribed Learning Agreement. This transcript must be used by the home institution for recognising the study period abroad as part of the general curriculum required for obtaining the final degree.
    Exchanges which will lead to the award of double diplomas or joint diplomas are warmly encouraged.
    For individual mobility flows covering the totality of the curriculum required for obtaining a degree, this latter will be issued by the host institution.

  11. What is a Learning Agreement and how do I get it?

    A Learning Agreement is a study plan that details what subjects/courses you intend to cover during your mobility period and thus provides information on what you want to achieve during your stay abroad. It has to be agreed upon with the relevant person in charge at your home university. The Learning Agreement needs to be signed by the student, the person in charge at your home institution, and by an equivalent authority in the host institution who thereby guarantees that the incoming student can study the planned course units/modules.
    The Learning Agreement and the transcript of records guarantee the transfer of credit for courses passed successfully by the exchange student. The home university carries out the recognition after the student returns to his/her home institution.

  12. What is a target group and how many target groups exist?

    A target group is a group of students/academic staff having the same characteristics regarding the institution/country of origin and/or personal situation. There are 3 target groups, but only 2 are included in the EUBrazil STARTUP project as described on the project information page.

  13. Which types of individual mobility flows are targeted?

    The EM ECW program allows for 5 types of individual mobility: Undergraduates, Masters, Doctorates, Post-doctorate, Academic staff. The EUBrazil STARTUP project includes 4 of these: Undergraduates, Doctorates, Post-doctorate, Academic staff.

  14. Is External Cooperation Windows part of the recently launched Erasmus Mundus II (2009-2013)?

    External Cooperation Windows is integrated as Action II "Partnerships" under the new Erasmus Mundus II programme always aiming at promoting institutional cooperation and mobility activities.

  15. Do I need to make an initial registration to the host university?

    No. If you get nominated, you will receive information from the host university on how to proceed with the course/programme application.

  16. Can I update my application?

    Yes, you may delete your uploaded documents and change your application until the application deadline.

  17. How will I know if I get accepted or not?

    At the end of the selection process, the Consortium will inform you of the outcome by email. If you have been selected, you will need to confirm your acceptance.

  18. How can I get a visa?

    Once you have received an official confirmation that you have been accepted for participation in the mobility scheme, you will have to apply for a visa in your home country by contacting the embassy of your chosen host country. You should take into account that obtaining a visa can take some time. The International Relations Office at your university is a useful contact to turn to in case you need advice on how to proceed. Your host university will provide you with an invitation letter for VISA request.

  19. What kind of services can I expect to be offered by my host institution as an incoming student or staff member?

    According to the rules of the programme, the host institutions are required to provide practical information and assistance to help students/staff settle in and get acquainted with the host university. Services provided may include, for example, linguistic support in the form of language courses, information on housing facilities, activities encouraging social integration, and services for students with a family or special needs. Find further information about each university on the respective website.

  20. Can you give me more information on your program and scholarships?

    All information on the project and available scholarships is available on this website.

  21. What is meant by sending / uploading certificates / degrees / language tests? Why do I need to provide these?

    Uploading documents means that you have to scan your documents and send them to us through the Internet. This documentation is necessary to prove that you are eligible and have the specific requirements needed. If you wish to apply, you have to make sure that all your documents are in order. An incomplete application will not be considered in the selection process. Please note: all certificates/degrees have to be certified by stamps of the university

  22. Can I apply to more than one university?

    We recommend you to apply to more than one university in order to increase your possibilities of being accepted for your specialized field of studies. You can submit up to 2 applications.

  23. Can I send scanned documents only or do I also have to send them by regular mail?

    You should only upload scanned documents. Please make sure that they are clear and readable in all their parts (try it out by printing them). Illegible documents may cause you to be considered ineligible. After you have been selected, original documents may be required by your host university.

  24. Where do I send the documents by regular mail?

    Please, don’t send the documents before the host university asks specifically for the documents. The university will tell you the address and to whom you are supposed to send the application.

  25. What should I do if I don't yet hold the required academic certificates?

    It may be possible that at the moment of applying you don't yet have a required certification (e.g. the Master diploma if you are applying for a PhD mobility). In these cases you should upload your latest transcript of records updated with the most recent exams you have taken, as well as a self-certification that you will hold the required documents at the time of starting the mobility. Please note that false declarations will authomatically cause you expulsion from the program. The full required certificates will be requested for registering at the host university.