Documents Templates

EUBRAZIL STARTUP DOCUMENTS CHECK LIST

BEFORE THE START OF THE MOBILITY:

Undergraduate Students:

□ Learning Agreement EUBrazil Startup Learning Agreement application/pdf (63.99 kB) It must be signed by home and host universities (academic referents). The original has to be kept by the student who will hand it to the home university at the end of the study programme. The host university keeps a soft copy of the LA and of its possible modifications.

PhD, Post-Docs and Academic Staff:

□ Project Proposal

This document was submitted by the candidates at the time of the application. It must be signed by home and host universities (academic referents). It proves that both sides agree on the activities to be carried out during the stay in the host institution. This is the basis for the recognition of the activities by the home university.

AT THE START OF THE MOBILITY:

□ Check in at the Host University and receive Certificate of Arrival (EUBRAZIL STARTUP templateEUBrazil Startup Certificate of Arrival application/pdf (79.83 kB)/host university template)

□ Sign Student/Scholar Agreement (EUBRAZIL STARTUP templateEUBrazil Startup Student/Scholar Agreement application/pdf (77.26 kB))

□ Deliver Original boarding passes

□ Deliver Original receipts of VISA FEES and public transport tickets used to reach the airport.

The European university, home or host depending on your mobility, will collect and keep all these original documents as it is in charge of paying the subsistence allowances as well as of reimbursing the possible VISA and other travel expenses[1]. The payment of the subsistence allowances starts once the beneficiary has submitted these documents and is done on the European Bank account they have indicated in the EUBRAZIL STARTUP Student/Scholar Agreement.

AT THE END OF THE MOBILITY:

- AT THE HOST UNIVERSITY

□ Check out and sign the Certificate of Attendance (EUBRAZIL STARTUP templateEUBrazil Startup Certificate of Attendance application/pdf (41.91 kB))

□ Receive the Transcript of records (Undergraduate students only)

□ Have the Final Mobility Report signed by the academic supervisor at the Host University (Phd and Post-Doc only): No template for the Final Report is provided, a short abstract of 2-3 pages length will be sufficient.

AT THE HOME UNIVERSITY AFTER RETURNING FROM MOBILITY

□ Deliver Final Mobility Report about the activities carried out (PhD, Post Docs and Staff only).

□ Deliver Original boarding passes of the return flight

□ Deliver Public transport tickets used to reach the airport (if applicable)

□ Fill in the online Questionnaire for EUBRAZIL STARTUP grant holders when the coordinator sends you the hyperlink on your email account.

PS Individual beneficiaries are encouraged to keep a soft copy of all the documents related to their own mobility. A copy of the he Certificate of Attendace can be used as a Participation Certificate of the EUBrazil Startup project.

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[1] ELIGIBLE VISA and TRAVEL COSTS

VISA fees for which the Embassy/Consulate issues a receipt.

You cannot get refund of other costs connected to VISA procedure (translation of documents, vaccines, travel tickets used to reach the Embassy/Consulate).

Additional travel costs spent by you while reaching your host university, only public transportation with the least expensive solution (bus, train, couch, tram but no taxi).

For the connection between:

· city of the home university - departure airport (at the start of the mobility)

· arrival airport - city of the host university (at the start of the mobility)

· city of the home university - departure airport (at the end of the mobility)

· arrival airport - city of the host university (at the end of the mobility)

Reimbursement is made once original receipts/tickets are submitted to the home/host university